Content Management Software

Gone are the days of folders with “Confidential” stamped across the front or handcuffed briefcases on men in sunglasses and black suits. Open Text released Rights Management Services (RMS) for the Open Text ECM Suite which allows enterprises to safeguard confidential and sensitive information from unauthorized uses of content even after it leaves the secure vault of the content repository.

High-profile public and private sector cases of information misuse, IP theft and privacy leaks over the past few years have been due in part to the ease of distributing electronic information via email, flash drives and other means. Even though the content may be stored in a secure repository, once users have the right to read a document and save it on their locals drives, the content becomes vulnerable to misuse and theft. Open Text Rights Management Services lets organizations augment their security strategies by providing persistent protection that remains with the information or data no matter where it goes. RMS gives users control over who accesses their content and how, ensuring that the right version is being used.

Permissions-based security in an enterprise repository alone is not sufficient especially with the speed that information travels. It’s all too easy for sensitive documents to get forwarded or downloaded to a USB drive and land in the wrong hands. By integrating Rights Management Services into the Open Text ECM Suite, it will be easier for users to layer persistent content-based security on top of their current protection policies and procedures.

Rights Management Services works by enforcing content protection constraints for documents and other content based on business rules such as “do not email”, “do not print” or “do not save locally”. The application then encrypts the content and publishing license together. The content and rights remain encrypted during transport, extending security to wherever the content travels. When the rights-protected content is opened by the recipient, a request goes to a rights management server to validate the user’s credentials and usage rights. Similarly, round-trip scenarios are also supported allowing editing and uploading of new versions that retain the rights management constraints.

As a shared service in the ECM Suite, Rights Management Services protection spans Microsoft Office 2003 and 2007 applications as well as virtually all other file formats including PDF, HTML, engineering drawing file formats, image files, ZIP, archives and more. The protected content can also be viewed on BlackBerry smartphones. Open Text has partnered with GigaTrust and Liquid Machines to add support for specialty content types such as computer-aided design (CAD) files, Visio, Adobe PDF, graphics and many more. Open Text Rights Management Services for the Open Text ECM Suite is available now.